Guide to General Evaluator

Evaluations are a key part of Toastmasters, and they provide feedback to help us improve.  There are several ways evaluations are done:

A paper slip is filled in by every member of the audience – including guests – to give commendations and recommendations (what you liked and what you thought could be improved).

Formal feedback is given to individual speakers, and delivered by a fellow Toastmaster. TMs protocol encourages the Evaluator to deliver this speech in ‘first person’ language – directing the speech from the stage to the speaker themselves, for the benefit of everyone in the room.

Feedback is given to everyone else who has spoken (excluding the formal speeches) by the GE.

Feedback is also given to everyone who has spoken by the Grammarian.

Giving feedback improves both the speaker’s skill and the evaluator’s skill.

Evaluators improve:

  • Their listening skills.
  • Their ability to quickly assemble their thoughts about what they’ve heard.
  • Their ability to relay this back clearly and interestingly to an audience.

At least a week before the meeting

  • Liaise with the TME to check they’ve had confirmation from the speakers and evaluators. 
  • Match evaluators to speakers with similar level of speaking experience. 
  • Email the speakers and evaluators letting them know who they are paired up with. 

At the meeting

  • The TME might introduce you at the beginning, but it’s not usual for GEs to say anything at MSC until the second half. 
  • You should make notes on the entire meeting – see guide below. 
  • When the vote for best speaker has been taken, the TME will introduce you, and you should briefly explain your role for the evening, which is to introduce the evaluators and give your own evaluation of the entire evening. 
  • You can give a few brief tips on evaluation in your introduction – for example, we try to follow the commend-recommend-commend sandwich at Maidenhead Speakers; and an evaluation should be a speech in its own right, with a good structure. 
  • You should also follow the CRC sandwich guide when giving your own evaluations. 
  • After the final evaluator has finished, you should ask the members to vote for best evaluator.  Ask the timer if all the evaluators were in time. 
  • Then it’s time to give your own evaluation of the evening.  It’s usual to ask for 6 – 8 minutes from the timer, but if the meeting is running late, you will need to reduce your time accordingly. 
  • After you’ve concluded your report, don’t forget to invite the Grammarian to give the Grammarian’s report.  The Grammarian should then hand back to the President, as is usually the norm at MSC (although, according to the rules of TMI, there is no official protocol specifying a required order for hand-overs at the end of meetings).
  • Lead the applause.
  • Smile!
General Evaluators report.  This is a GUIDELINE – YOU must determine what you think is important to mention. 
Sergeant at Arms Was the room laid out sensibly? Was club info available to guests? Was the banner visible? Did the meeting start on time?
President Did the President start the meeting in a motivational way? Did the President welcome the guests by name?
Members Is everyone wearing badges? Were guests made welcome? Did anyone not present send apologies?
Education Speech Was the Education topic relevant and interesting? Was the Education topic effectively delivered? Was the speech in time?
Toastmaster Did the TME prepare sufficiently? Did the TME introduce the agenda clearly, and is it visible to the audience? Did the TME keep control of the agenda, in terms of timings? Did the TME introduce people effectively? Did the TME shake hands with each speakers and lead the applause?Did the TME ask if anyone needed a CL evaluator?Was the overall evening enjoyable?Did TME monopolise the floor?

Table Topics Master

Were the topics interesting and challenging? Did the TTM Introduce the topic first, then the TT Speaker? Did the TTM monopolise the floor?

Table Topics Speakers

Were they in time? Did each speaker have a discernible structure? Were they entertaining?

Prepared Speeches

Timer Did the Timer check times for all agenda items before the meeting started?
Evaluators Were they in time? Were they supportive? Did they offer clear suggestions for improvement?
Grammarian Were they in time? Did they focus on ums/ers/speech crutches? Did they identify clear examples of effective use of grammar? Did they re-evaluate the speeches?
Be Aware Have you prepared sufficiently? Are you on time? Have you even set a time?Have you covered the above?

Table Topics Evaluation Crib-sheet

Name Audience Interest Structure Style (Body Language,Vocal Variety, Pacing etc.) Highlights

       Evaluators Evaluation Crib-sheet

Name Personal Delivery Positive Clear Helpful Relevant


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